Coach Bus Prices: How Much Does a Alexandria Coach Bus Rental Cost?
Charter bus rental prices in Alexandria, Virginia can vary widely depending on the details of your trip. The average cost to rent a bus in Alexandria is between $170 and $500 per hour or $1,800 to $3,800 per day. Your exact price will depend on factors like when you’re traveling, how far you’re going, what type of bus you need, and any special requests you may have. The best way to get an accurate quote is to call our team at 571-877-8950 or use our online quote tool. Below, we’ll break down estimated rates and explain the main factors that affect your Alexandria bus rental cost.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Bus Rental Cost?
The cost of renting a charter bus in Alexandria depends on the size and type of vehicle you choose. Here are some average rates for different types of buses:
- 56-Passenger Coach Bus – $197 – $519 per hour · $1,600 – $3,800 per day · $5.00 – $8.00 per mile
- 25-Passenger Minibus – $165 – $428 per hour · $1,300 – $3,200 per day · $4.00 – $7.00 per mile
- 20-Passenger Minibus – $157 – $414 per hour · $1,300 – $3,100 per day · $4.00 – $7.00 per mile
- 18-Passenger Minibus – $145 – $404 per hour · $1,300 – $3,000 per day · $4.00 – $7.00 per mile
Keep in mind that these are just averages. Your final price will depend on your specific itinerary and needs. For example, a round-trip wedding shuttle from Old Town Alexandria to a venue in Arlington will cost less than a week-long corporate shuttle running between multiple office locations across Northern Virginia and D.C. To get an instant quote tailored to your trip, call Alexandria Minibus Company at 571-877-8950 anytime.
What Factors Influence Bus Rental Pricing in Alexandria?
Several factors will influence the total cost of your Alexandria bus rental. Understanding these variables can help you plan a trip that fits your budget:
Travel Dates and Seasonality: Charter bus prices are higher during peak seasons like spring (April-June) and fall (September-November), when demand for transportation is highest due to school field trips, weddings, and major events. Rates may also increase around holidays like Memorial Day, July 4th, and Thanksgiving. If possible, schedule your trip during off-peak months (January-March or July-August) to secure lower rates.
Trip Distance and Duration: Most Alexandria bus rentals are priced by the hour for local trips (typically 5-hour minimum), by the day for multi-day charters, or by the mile for long-distance travel. For example, a 6-hour wedding shuttle within Alexandria might cost $1,500, while a 3-day corporate retreat to Richmond could be $5,000. Be sure to provide your full itinerary so we can give you the most accurate quote.
Type and Size of Bus: Larger vehicles like 56-passenger motorcoaches cost more than smaller minibuses or sprinter vans. However, booking one large bus is usually cheaper than renting multiple smaller ones. Premium amenities such as onboard restrooms, WiFi, power outlets, leather seats, and PA systems may increase the price but add significant comfort and convenience for your passengers.
Additional Costs: Don’t forget to budget for extras like tolls (I-95, I-495 HOT lanes), parking fees (especially at hotels or event venues), and overnight accommodations if your driver will be staying outside the Alexandria area. It’s customary to tip your driver 10-20% of the total rental cost for excellent service.
Special Requests: Custom branding, ADA-accessible features, or last-minute changes to your schedule may affect the final price. Let us know about any special requirements when you book so we can accommodate your needs efficiently.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Alexandria, VA and around the DMV area. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Historic Old Town Alexandria Tour
A local high school history teacher is organizing a field trip for 40 students to explore the rich colonial heritage of Old Town Alexandria. The itinerary includes visits to the Stabler-Leadbeater Apothecary Museum, Gadsby’s Tavern Museum, and Christ Church, followed by lunch at Waterfront Park. The group will depart from the school at 9:00 AM and return by 3:00 PM. For this 6-hour local charter, the teacher was quoted $2,100 for a 56-passenger bus equipped with WiFi and DVD players for educational videos. With fundraising support, the cost per student comes out to just $52.50.
Corporate Shuttle From Alexandria to Tysons Corner
A tech company based in Carlyle is providing daily commuter shuttles for employees working at their satellite office in Tysons Corner. The shuttle runs twice daily—departing Alexandria at 7:30 AM and returning from Tysons at 5:30 PM—Monday through Friday for one month (22 business days). The company booked a 25-passenger minibus with leather seats and power outlets for $2,400 per day, totaling $52,800 for the month. This investment helps reduce employee stress, improves punctuality, and supports the company’s green initiatives by cutting down on individual car commutes along the congested Capital Beltway.
Wedding Shuttle Between Alexandria and Georgetown
A couple is hosting their wedding ceremony at St. Mary Catholic Church in Old Town Alexandria and the reception at a rooftop venue in Georgetown. They need continuous shuttle service for 150 guests between the two locations from 3:00 PM to 11:00 PM. The planner reserved three 56-passenger buses for 8 hours at $340 per hour each, bringing the total to $8,160. This ensures guests can enjoy the festivities without worrying about parking or navigating across the Potomac River, and the couple receives rave reviews for their thoughtful transportation arrangements.
Day Trip to National Harbor
A community center is organizing a day trip for seniors to visit National Harbor for shopping, dining, and a ride on the Capital Wheel. The group of 30 will leave Alexandria at 10:00 AM and return by 5:00 PM. A 35-passenger minibus with extra luggage space was booked for $1,900. The price includes a short detour to drop off a few participants at MGM Casino before heading back. At $63 per person, this affordable outing provides a safe, comfortable way for seniors to enjoy one of the DMV’s top waterfront destinations.
Multi-day School Trip to Colonial Williamsburg
An Alexandria middle school is taking 100 students and 10 chaperones on a 3-day educational trip to Colonial Williamsburg and Jamestown Settlement. They booked two 56-passenger charter buses with reclining seats, onboard restrooms, and WiFi for $3,600 per day each, plus $200 per night hotel rooms for the drivers. The total cost for transportation comes to $23,600. The school secured a grant to offset expenses, making this immersive learning experience accessible to all students while ensuring everyone travels together safely and comfortably.
Private Wine Tour in Loudoun County
A group of friends is celebrating a milestone birthday with a private wine tour of Loudoun County. The itinerary includes tastings at three wineries, lunch at a vineyard bistro, and scenic photo stops along the way. The group of 18 rented a minibus with reclining seats and Bluetooth sound system for $1,600 for the 8-hour excursion. Splitting the cost comes to $89 per person, allowing everyone to indulge responsibly and enjoy a memorable day exploring Virginia’s wine country without the hassle of driving.